Calendar

The Calendar is your central scheduling hub, allowing you to manage all aspects of your dive centre's operations in one unified view.

Calendar Views

Day View

• Detailed Schedule: Hour-by-hour breakdown of daily activities
• Staff Assignments: See which instructors are assigned to which trips
• Equipment Allocation: Track which equipment is being used when
• Customer Bookings: View individual customer appointments

Week View

• Weekly Planning: Plan your week's activities and staff schedules
• Resource Management: Ensure equipment and staff availability
• Booking Patterns: Identify peak times and availability gaps
• Trip Coordination: Organize multi-day trips and courses

Month View

• Long-term Planning: Plan monthly activities and special events
• Seasonal Trends: Track seasonal booking patterns
• Staff Scheduling: Plan staff vacations and availability
• Equipment Maintenance: Schedule regular maintenance periods

Booking Management

Creating Bookings

1. Select Date/Time: Choose the desired date and time slot
2. Select Service: Choose from available dive trips, courses, or services
3. Add Customers: Select existing customers or add new ones
4. Assign Staff: Choose available instructors or divemasters
5. Allocate Equipment: Reserve necessary diving equipment
6. Confirm Booking: Review and confirm all details

Booking Types

• Discover Scuba: Introductory diving experiences
• Certification Courses: PADI, SSI, or other certification programs
• Fun Dives: Recreational diving trips
• Equipment Rentals: Standalone equipment rentals
• Group Bookings: Corporate or group events

Staff Scheduling

Instructor Management

• Availability Tracking: Monitor instructor availability and certifications
• Skill Matching: Match instructor skills to trip requirements
• Workload Balancing: Ensure fair distribution of assignments
• Certification Tracking: Monitor certification expiration dates

Scheduling Features

• Drag & Drop: Easily reschedule by dragging bookings
• Conflict Detection: Automatic detection of scheduling conflicts
• Notification System: Alert staff of schedule changes
• Mobile Access: Staff can view schedules on mobile devices

Equipment Management

Equipment Tracking

• Availability Status: Real-time equipment availability
• Maintenance Scheduling: Track maintenance due dates
• Usage History: Monitor equipment utilization
• Condition Monitoring: Track equipment condition over time

Allocation Features

• Automatic Assignment: System suggests appropriate equipment
• Conflict Prevention: Prevent double-booking of equipment
• Size Matching: Match equipment sizes to customer needs
• Backup Planning: Identify backup equipment options

Customer Management

Customer Integration

• Profile Access: Quick access to customer information
• Medical Forms: Track medical form completion status
• Certification Status: Monitor customer certification levels
• Booking History: View customer's previous bookings

Communication

• Automated Reminders: Send booking confirmations and reminders
• Weather Updates: Notify customers of weather-related changes
• Cancellation Handling: Manage cancellations and rescheduling
• Feedback Collection: Gather post-trip feedback

Advanced Features

Weather Integration

• Real-time Weather: Current conditions at dive sites
• Forecast Planning: Plan trips based on weather forecasts
• Condition Alerts: Automatic alerts for adverse conditions
• Alternative Planning: Suggest alternative sites or dates

Reporting

• Booking Analytics: Analyze booking patterns and trends
• Revenue Tracking: Monitor revenue by time period
• Capacity Planning: Optimize capacity utilization
• Performance Metrics: Track staff and equipment performance

Best Practices

1. Regular Updates: Keep calendar information current
2. Backup Planning: Always have backup plans for weather or equipment issues
3. Staff Communication: Ensure all staff are aware of schedule changes
4. Customer Communication: Keep customers informed of any changes
5. Data Backup: Regularly backup calendar data